Classification
Group deeds, ECs, tax receipts, approvals, loan documents, NOCs and transaction records.
← Back to FiveCheckMate Home
04 / SAFEGUARD
Document Vault & Digital Safeguarding
Structured FiveCheckMate workflow
A structured record layer for property documents during and after a transaction, designed to make important records easier to find and hand over.
What the vault can organise
A property file can contain years of records.
OCR & search
Index document text where supported for faster retrieval.
Version history
Distinguish current documents from superseded copies.
Document-gap tracking
Compare expected records with what is available.
Safeguarding principles
Production storage should use access control, encryption, retention and recovery controls.
- Least-privilege access
- Encryption in transit and at rest where supported
- Audit trail for upload/review/update/download
- Backup and recovery
- Defined retention and deletion
- No password or banking-credential storage
Initial enquiries should not contain identity documents, passwords, banking credentials or original documents.
Get started
Have a property or transaction to review?
Share the basic requirement. We confirm scope, available records and the next step before detailed document exchange.
Request an Enquiry →Do not submit identity documents, passwords, banking credentials or original documents through the public enquiry form.
RELATED